US embassy cable - 05DJIBOUTI1014

UNCLAS DJIBOUTI 001014 
 
SIPDIS 
 
E.O. 12958: N/A 
TAGS: CMGT, CVIS, DJ 
SUBJECT: CONSULAR MANAGEMENT CONTROLS 
CERTIFICATION - DJIBOUTI 
 
REF: STATE 170853 
 
1. (U) Consular Management Controls were reviewed October 10, 
2005.  The certifying officer is David W. Ball, DCM. While DCM 
is satisfied that all controls are properly followed, he will consult 
with Regional CO during that individual's visits to assure 
understanding. 
 
2  (U) The narrative of the review follows as indicated in State 
170853: 
 
a.  The consular officer and the backup both have access to the 
basic references and instructions, and review them regularly. 
 
b.  CST has been reviewed to ensure that personnel are limited to 
appropriate systems and individuals no longer at post have had 
their access removed. 
 
c.  The working area is kept locked at all times. 
 
d.  Physical Inventory of Accountable Items is kept in accordance 
with CMH600.  The last inventory took place on October 10, 2005. 
Inventory levels of controlled items are at sufficient levels. 
 
e.  Only the Consular Officer (chief of section) controls and 
destroys consular supplies. 
 
f.  Cash accountability is in place.  ACRS end-of-day is updated 
regularly and the cashiers get surprise cash counts regularly. 
 
g.  The referral policy was updated September 20, 2005 in 
compliance with Consular SOP-66.  Visa issuances associated with 
referrals are regularly reviewed. 
 
h.  All staff have met the minimum training requirements.  More 
training is expected in the new fiscal year. 
 
i.  Standards of Conduct are regularly reviewed. 
 
j.  Namecheck returns are rigorously checked.  The consular officer 
confers with backups to confirm that they use similar guidelines 
for determining a name hit. 
 
k.  VLA procedures are in place.  The Ambassador spot checks 
issuances and refusals.  CAT 1 hits are reviewed. 
 
l.  LES only screen for a completed DS-156, DS-157, passport and 
appropriate photograph. 
 
m.  Fingerprinting is done only by the Consular Officer. 
 
n.  All candidates for visas other than A or G are fingerprinted and 
interviewed.  We have no Consular Associates at post. 
 
o.  An appropriately sized head-shot on a white background are 
required from each visa candidate. 
 
p.  NIV adjudications have been reviewed by the Ambassador, and 
in the future will be reviewed by the DCM. 
 
q.  All refusals from other posts identified in passports or NIV are 
thoroughly reviewed prior to adjudication to identify "visa 
shoppers". 
 
r.  Consular files are being retained in accordance with the Record 
Disposition Schedule.  NIV files older than three years have been 
returned to the U.S. for proper storage. 
 
s.  Name checks are run for all ACS services.  All original 
citizenship documents are reviewed by the consular officer for 
authenticity. 
 
t.  The Fraud Prevention Officer (the sole Consular Officer) 
attended Fraud Prevention training at FSI in May 2005. 
Techniques learned there are being applied at post.  We do not 
have the resources to do Fraud investigations outside the embassy 
beyond DNA testing for IVs. 
 
RAGSDALE